Martin County Republican Executive Committee

CONSTITUTION Revised January 2018


REPUBLICAN PARTY OF FLORIDA  COUNTY MODEL CONSTITUTION

As revised by the State Executive Board on January 6, 2018

TABLE OF CONTENTS

ARTICLE I: Name of Organization .........................................................................................2

ARTICLE II: Objectives ...............................................................................................................2

ARTICLE Ill: Membership ......................................................................................................... 2

ARTICLE IV: Organizational Meeting and Election of Officers .................................. 4

ARTICLE V: Removal From Office .........................................................................................5

ARTICLE VI: Quorum ..................................................................................................................6

ARTICLE VII: Powers and Duties of the Executive Committee ...................................7

ARTICLE VIII: Notice .................................................................................................................... 9

ARTICLE IX: Amendments ........................................................................................................ 9

ARTICLE X: Parliamentary Authority ......................................................................................9

ARTICLE XI: Rules of Procedure .............................................................................................. 9

ARTICLE XII: Party Authority .................................................................................................... 9

With respect to this document, whenever the singular or plural number or masculine or

feminine or neuter gender is used herein it shall equally include the others as the context may

require.

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CONSTITUTION OF THE MARTIN COUNTY REPUBLICAN EXECUTIVE COMMITTEE


ARTICLE I: NAME OF ORGANIZATION


The name of this organization will be the

It shall be constituted as the Republican Executive Committee of the Republican Party within

Martin County, Florida, in accordance with the applicable statutes in Florida and the Party Rules

of the Florida Republican State Executive Committee.


ARTICLE II: Objectives

General purposes of this organization as a "political party" are to achieve the following

objectives and aims: ·

(a) Election to office of qualified Republican persons;

(b) Foster loyalty to the Republican Party;

(c) Promote an informed electorate through political education;

(d) Increase Republican Registration;

(e) Seek qualified Republicans to become candidates for local, county, state and federal offices;

(f) Promote the election of all Republican candidates in the General Election;

(g) In general to uphold the principles of freedom, equality and justice on which the Republican

Party and the government of this nation is founded, as set forth in the Constitution of the

United States and the state of Florida.


ARTICLE Ill: Membership

Section 1 - The County Executive Committee shall consist of one man and one woman, each

being a registered Republican residing within each precinct. However, any precinct with more

the 1000 registered voters shall have additional members in accordance with the provisions of

the Rules of Procedure of the Republican Party of Florida.

Pursuant to the State Party Constitution, the state committeeman and state committeewoman

shall be voting members at large of the County Executive committee for all purposes including

the election of officers at the organizational meeting. In addition, pursuant to · F.S.

103.091(6)(a)l, each county executive committee shall include all members of the State

Legislature who are residents of the county and members of their respective political party and

who shall be known as at-large committeemen and committeewomen. Each member of the

committee shall be entitled to one (1) vote.

Section 2 - DISTRICT UNITS - In Counties divided into 40 or more continuous precincts, the State

Executive Committee may adopt a district unit of representation for such County Executive

Committees. Upon adoption of a district unit of representation, the State Executive Committee

shall request the supervisor of elections of the county, with approval of the Board of

Commissioners, to provide for an appropriate number of election districts as nearly equal in

number to registered voters as possible. Where the district unit of representation has been

adopted, district representatives shall be elected in the same manner as precinct

committeeman and committeewoman, and shall serve in place of precinct men and women.

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Martin County Republican Executive Committee


Section 3 - VACANCIES - In the event no county committeeman or committeewoman is elected

or a vacancy occurs for any other cause in the County Executive Committee, the vacancy shall

be filled by a majority vote of those present at a regular or special meeting of the County

Executive Committee at which due notice of the meeting has been given to all members and at

which a quorum is present. Such vacancy shall be filled by a qualified member of the political

party residing in the precinct where the vacancy occurred and for the unexpired portion of the

term and shall not be deemed a member until the name has been duly recorded with the

supervisor of elections by the Chairman of the County Executive Committee or his designee and

the candidate oath has been filed as required under Article Ill Section 5 of this Model

Constitution.

No candidate for a vacancy on the committee who meets the registration and residence

requirements and follows the rules of procedure prescribed for filling a vacancy can be rejected

for consideration by a membership committee, board, or officer of the County Executive

Committee. All such candidates must be voted upon by the County Executive Committee.

If a county committeeman or committeewoman moves from one precinct or district to another

within the same county, and the new precinct or district has a vacancy, then the committeeman

or committeewoman may be administratively moved to the new precinct or district without the

requirement of an election as set forth above.

Section 4 - In the event of no election of a county committeeman or committeewoman, or

where such vacancy is not filled by the County Executive Committee as herein provided, the

Chairman of the State Executive Committee of the party may fill such vacancy by appointment,

after giving sixty (60) days notice of his intention to do so to the County Chairman by registered

mail.

Section 5 - the Chairman of the County Executive Committee, or his or her designee, shall file

with the State Executive Committee and the Supervisor of Elections, the names and addresses

of its officers and member within thirty (30) days of their election. A County Executive

Committee member shall not be deemed a member until the candidate oath (pursuant to F.S.

99.021) has been signed and filed in the office of the Supervisor of Elections and the Republican

Party loyalty oath (pursuant to Rule 9) has been filed with the Chairman of the County Executive

Committee, who shall cause the original Party loyalty oath to be forwarded to the Republican

Party of Florida within thirty (30) days. After the organizational meeting required under Article

IV of this Model Constitution, the list maintained by the State Executive Committee, as

supplemented monthly, shall constitute the official County Executive Committee membership

roster.

Section 6 - Members elected by the County Executive Committee shall file their Party loyalty

oath with the Chairman of the County Executive Committee, and the County Chairman, or his or

her designee shall forward the original signed oath to the Republican Party of Florida as

required under Section 5 above. The oath or affirmation may be witnessed rather than

notarized.

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Section 7 - Each elected precinct committee person may have a likewise elected alternate

county committee member. Alternate members shall have no vote, except in the absence of the

member they duly represent. Each alternate member shall possess the qualification required of

the member represented and shall be elected by the county committee. Alternate county

committee members are not eligible to serve as elected officers on the County Executive Board

except in counties with less than 750 registered Republicans, unless this rule is waived by the

State Executive Board.

Section 8 - COUNTY EXECUTIVE BOARD - Each county Executive Committee shall establish an

Executive Board, whose membership shall include, but not be limited to, the elected officers of

the County Executive Committee, the State Committeeman and the State Committeewoman.

The County Chairman may appoint a General Counsel to serve as a nonvoting member of the

County Executive Board.

The Executive Board shall have general supervision of the affairs of the County Executive

Committee between its meetings, make recommendations to the County Executive Committee,

and shall perform such other duties as may be specified by Party Rules. The Board shall be

subject to the orders of the County Executive Committee, and none of its acts shall conflict with

action taken by the County Executive Committee.

Meetings of the Executive Board shall be called by the Chairman. Special meetings of the Board

may be called by the Chairman or upon the written request by a majority of the members of the

Board.


ARTICLE IV: Organizational Meeting and Election of Officers


Section 1 - The outgoing chairman of the Republican County Executive Committee shall, within

thirty {30) days after the committee members take office (December 1), call an organizational

meeting for the purpose of electing officers. It shall be the responsibility of the outgoing

chairman to open the meeting, and the first order of business shall be the election of the

chairman and vice-chairman as set forth in the rules and bylaws as promulgated by the State

Executive Committee. Thereafter, the new chairman shall preside, and the agenda shall include,

but not limited to, the election of a secretary and a treasurer, the filing of any vacancies on the

committee, and any other business which may appropriately come before the committee.

The above officers shall be members of the County Executive Committee, and all county party

officers shall be elected for a two year term until the next organizational meeting. At the

conclusion of each two year term officers shall be elected in the same manner as is required at

the organizational meeting. Officer elections held at the organizational meetings are final and

are not subject to recall.

Section 2 - The Chairman shall appoint, with the approval of the full committee at a meeting at

which a quorum is present, such standing sub-committees, their chairmen and such other

officers as may be required in the administration of the county committee's business, as long as

their functions do not violate any of the provisions of the constitution, bylaws or the applicable

Florida laws. The Chairman shall be considered an ex-officio member of all standing committees

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appointed. Other ad-hoc committees and their chairmen may be appointed by the Chairman

without approval of the County Executive Committee.

Section 3 - The election of officers and filling of vacancies shall be by ballot. In the event there is

but one nomination for any officer or office, the ballot may be dispensed with by unanimous

vote of the membership present and eligible to vote. All nominations shall be from the floor. No

ballot shall be pre-printed with the name of any candidate.

Section 4 - The presiding officer at all meetings shall be the county chairman, and in the absence

of the chairman, the vice-chairman, secretary or treasurer, in that order, shall preside. If none of

the said officers are present, the membership, by a majority vote, shall name the presiding

officer.

Section 5 - In the event the county chairman is unable to continue his duties the vice chairman,

secretary or treasurer, in that order, temporarily assumes the duties of the chairman and must

within 60 days hold an election for the purpose of filling the vacancy. All vacancies shall be filled

by the majority vote of a quorum present at the duly called meeting of the County Executive

Committee.

Section 6 - A person may hold only one position as a county chairman or a state committeeman

or state committeewoman, except in counties with less than 750 registered Republicans, unless

this rule is waived by the State Executive Board.


ARTICLE V: Removal From Office


Section 1 - Any member or officer of the County Executive Committee may be removed from

office upon a two-thirds (2/3) vote of the membership of the County Executive Committee

present at any regular or special meeting after ten (10) days notice to the membership of the

County Executive Committee that a motion for the purpose of removal of a member or officer

will be considered at a said meeting, provided that such two-thirds vote constitutes at least a

majority of the full County Executive Committee. The removal may be for any cause, including,

but not limited to, an alleged violation of oath of office. However, any person wrongfully

removed for violation of oath of office may qualify for reinstatement and reimbursement,

including attorney fees as provided under Florida Statute 103.141. Removal shall be valid

through the end of the respective member's term of office.

Section 2 - The member and/or officer cited with removal charges shall be served by certified

mail at least ten (10) days prior to said regular or special meeting at which time the removal

motion is to be heard with a complaint which shall set forth in particular the reasons for the

removal charge.

Section 3 - Every political party office of the county committee shall be deemed vacant in the

following cases:

(a) by the death of the incumbent;

(b) by his or her resignation;

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(c) by his or her removal as set forth above in section 1;

(d) by his or her ceasing to be a resident of the county, district or precinct for which he shall

have been elected or appointed;

(e) by his or her refusal to accept the office;

(f) the conviction of the incumbent of any felony;

(g) by his or her failure to attend, without good and sufficient reason, three (3) consecutive

regular meetings of the County Executive Committee of which he or she is a member.

Section 4 - Removal for Non-Attendance at County Executive Committee Meetings

(a) A county executive committee member who is absent for three (3) consecutive regular

meetings without a valid excused absence shall be removed from the County Executive

Committee as of the date of the third consecutive missed meeting.

(b) Prior to missing such third consecutive meeting, any member may request, in writing, that

an absence be excused indicating the reason for such absence. Excused absences may be

granted by the membership of the County Executive Committee by a majority vote of the

County Executive Committee at which a quorum is present. Once granted the excused absence,

that committee member shall be treated as present only for the purpose of meeting the

committee member's individual attendance requirements. Authorization to grant such excused

absences may not be delegated by the County Executive Committee; except upon the

affirmative vote of two-thirds (2/3) of the members of the County Executive Committee present

and voting at a regularly called meeting thereof; Provided always, that such delegation of

authority may be rescinded at any time upon the majority vote of the County Executive

Committee or by the action of the Chairman of the Republican Party of Florida.


ARTICLE VI: Quorum

Section 1 - Forty percent of the members of the County Executive Committee shall be present to

constitute a quorum including those members deemed present under section 3. At no time shall

less than 40 percent of the members constitute a quorum.

Section 2 - Use of proxies - There shall be no use of proxies at county executive committees.

Section 3 -Attendance by Video Conference - Elected officials unable to attend a County

Executive Committee meeting due to the conduct of official business in connection with public

office may attend by video conference, subject to the following conditions:

(a) The Chairman must be notified at least 3 days before the meeting of the intent to attend

by video conference;

(b) The video conference technology to be used is within the discretion of the Chairman;

(c) If bandwidth or other technological limitations do not permit video conferencing, non-video

conferencing may be used in the discretion of the Chairman.

When attendance by conference is authorized, any member so ·appearing shall be deemed

present for all purposes and shall be entitled to participate and vote on all matters coming

before the County Executive Committee.

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ARTICLE VII: Powers and Duties of the Executive Committee

1. To adopt a constitution by two-thirds (2/3) vote of the full committee. County constitutions

shall be reviewed and adopted at the beginning of each four year term. If a County Executive

Committee fails to adopt and file with the Republican Party of Florida a County Constitution that

is not in conflict with (a) Florida Statutes, or (b) the Constitution of the Republican Party of

Florida, or (c) the Rules of Procedure of the Republican Party of Florida or (d) this County Model

Constitution, the County Model Constitution herein presented shall prevail. The adopted

Constitution shall be in effect for the members' four year term of office unless revised.

2. To adopt such bylaws as they may deem necessary by majority vote of the full committee.

Such By-laws may not be in conflict with Florida Statutes, the RPOF Constitution, the RPOF Rules

of Procedure, or the Model County Constitution.

3. To conduct regularly scheduled meetings as required under this constitution. Special

meetings may be called by the Chairman, Vice Chairman or upon signed petition of 20% of the

membership of the County Executive Committee, provided there is written notice of ten (10)

days given to all members of the County Executive Committee and the subject of the special

meeting is announced in the notice. Any petition to call a special meeting must identify the date

and subject of the proposed special meeting, and the subject of the proposed special meeting

must be within the authority of the Executive Committee. A copy of the signed petition shall be

submitted to all members of the County Executive Committee in conjunction with the notice for

the meeting. A quorum for such meeting is required.

4. To make party nominations when required by law.

5. To conduct campaigns for Republican state or local candidates selected by the party at the

final primary election.

6. To raise and expend party funds for the maintenance and administration of the county party

organization. However, that no funds may be spent by a committee except for bonafide

services or material rendered to and received by the committee for the advancement of the

party organization.

7. To approve the necessary subcommittees.

8. The chairman and treasurer of a County Executive Committee shall be accountable for the

funds of such committee and jointly liable for their proper expenditure of authorized purposes

only. All financial transactions shall require two authorized signatures. They shall furnish

adequate bond, but not less than Five Thousand ($5,000) Dollars, conditioned in effect upon the

faithful performance by such party officer of this duty and for this faithful accounting for party

funds. Bonds for chairman and treasurer of the County Executive committee shall be filed with

the county supervisor of elections. The treasurer of the county executive committee shall

maintain accurate records evidencing receipt and disbursement of all party funds received by

the party, and such records shall be publicly audited at the end of each calendar year and a copy

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of such audit filed with the supervisor of elections and the State Executive Committee prior to

April 1st of the ensuing year.

9. The chairman of each county Executive Committee shall, within thirty (30) days following

each regular or special meeting of the committee, furnish the State Executive Committee of the

Republican Party a copy of the minutes of such meeting, along with a report showing the record

of attendance of the meeting and any action taken by the committee to excuse the absences of

its membership.

10. The chairman of the County Executive Committee shall furnish the State Executive

Committee, within thirty (30) days of filing, a copy of the cover sheet report of contributions and

expenditures required by F.S. 106.29.

11. Each County Executive Committee shall annually appoint an audit committee from among

its members. The Audit committee shall perform an audit of the financial affairs of such County

Executive Committee and cause the same to be made public.

12. To adopt resolutions of the Republican Executive Committee in the manner prescribed by

this Section:

A. Resolutions with Prior Notice

Any proposed resolution shall be submitted in writing to the Chairman of the Republican

Executive Committee at least 15 days before the meeting of the Republican Executive

Committee at which the resolution is to be considered. The proposed resolution shall be

referred to the County Executive Board for a review of its form based on its clarity,

understand-ability, use of plain language, content and subject matter. Upon a two-thirds vote of

the County Executive Board, the proposed resolution shall be placed on the agenda for the next

meeting of the Republican Executive Committee.

B. Untimely Resolutions

Any proposed resolution not timely submitted under paragraph (A) may only be considered

under emergency or extraordinary circumstances and if it is received at least 24 hours before

the Republican Executive Committee meeting. The determination of emergency or

extraordinary circumstances shall be in discretion of the Chairman of the Republican Executive

Committee or a two-thirds vote of the County Executive Board. If approved for consideration by

the County Executive Board, it shall be subject to the same process described in paragraph (A)

for Resolutions with Prior Notice.

C. Required Vote for Passage

Passage of any proposed resolution by the Republican Executive Committee shall require a two thirds

vote of a quorum present.

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ARTICLE VIII: NOTICE

Unless otherwise indicated in this Constitution, the bylaws of this County Executive Committee,

the Rules of Procedure of the Republican Party of Florida, or the Constitution of the Republican

Party of Florida, all required notices may be provided by e-mail, unless a member has indicated

in writing to the Chairman and/or Secretary that they would prefer to receive notice by U.S.

mail. Once a member has made such an indication it is good until such time as the member

indicates otherwise. Notice sent by U.S. mail shall be deemed provided on the date postmarked.

To the extent such notice applies to a special meeting all required documentation pursuant to

Article VII shall be attached to the e-mail notification. If a member challenges the sufficiency of

an e-mail notification, the Secretary shall provide proof to the member that the notice was

timely provided.


ARTICLE IX: Amendments

Any amendments to this constitution shall be adopted by no less than two-thirds (2/3) of the

members of the full committee, upon 10 days notice of the purpose of the meeting.

ARTICLE X: Parliamentary Authority

The latest revision of "Robert's Rules of Order Newly Revised" shall be constituted as the

authority governing the rules of procedure, except as otherwise limited by the laws of the State

of Florida, the Rules of Procedure of the Republican Party of Florida, and the Constitution of The

Republican Party of Florida and the constitution and the bylaws duly adopted by this

organization.


ARTICLE XI: Rules of Procedure

Rules of procedure as to the establishment of an Executive Board, number of committee

meetings, not less than six each calendar year including one each quarter, and any other

activities of the committee not in conflict with the State Executive Committee's rules, this

model constitution and applicable state statutes shall be adopted by a majority vote of the full

committee.


ARTICLE XII: Party Authority

Final authority in all Republican Party matters and in the Party organization and/or government

not specifically otherwise delegated by Florida Statutes shall vest in the Republican State

Executive Committee, but may be delegated by the Republican State Executive Committee to

the county committee in such manner and to such boards and/or committees as it shall from

time to time determine by State Party Rule.

This Constitution of the Martin County Republican Executive committee

Committee was duly adopted by the membership of the said committee this day of------- 20__, 

at which a quorum of the membership was present.

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